Facilities Use Requests


Community Use of Facilities Request Procedures


Community Use of Facilities Request Procedures

Fill out the application completely, print legibly, and sign where needed.

Submit your completed application and proof of liability insurance (COL-Certificate of Liability) to the principal by mail, fax, or email.

MCS email format: firstname.lastname@mcdowell.k12.nc.us

Please Note:

  • School events take priority over Community Use of Facilities. Your contract or a date on your contract may be cancelled due to school activities. You may reschedule based on availability.
  • Once your contract has been processed and completed, you will receive an email with the contract attached. The amount due is included in the contract.
  • The amount due must be paid at least 7 days in advance of the event or the event will be cancelled.

  • Depending on the time of year and the size of your event, a minimum of 3-4 weeks processing time may be required.

  • Until the contract process has been completed, the location, date and time are not reserved. We recommend not advertising your event until the contract has been finalized.
  • Certificate of Liability: All user groups must furnish a Certificate of Insurance for general liability coverage with a minimum coverage of $1,000,000.00 for each claim made. Pursuant to G.S. 115C-524 and Board policy, this contract constitutes a waiver of liability meaning that no liability will attach to the Board of Education or its employees and agents, individually or collectively, for personal injury or personal property damage by reason of use of the property by the user group, its participants and invitees. The user group and the undersigned hereby agree to indemnify and undertake to save and hold harmless the McDowell County Board of Education from any and all claims for damages to person or property that may arise out of the use of the facility and/or special equipment, without regard to whether the damage, personal or otherwise, is brought about or caused by the undersigned, the McDowell County Board of Education, or any other person, organization, firm or corporation. The undersigned shall assume responsibility for all damage to school buildings, equipment and facilities caused by the use or directly attributed to the use of the school facility or equipment. The undersigned must also agree to be responsible for all claims for damage to persons or property that may arise out of the use of the facility or equipment, exclusive of ordinary wear and tear.

Community Use of School Facilities Personnel:

Brian Oliver, Assistant Superintendent

Email Mr. Oliver

Robin Smith, Community Use of Facilities Coordinator

Email Robin